Registration Rules

Step to register and participate

• Please be aware of the steps to undertake to register and participate. The guidelines will improve the efficiency on all organization levels. Thank you for your collaboration!
• The management platform is prepared for online invoice emission. The correct accounting data should be fulfilled in the registration platform (name of the legal organization receiving the invoice and the corresponding address and tax number) in order to avoid possible errors during the invoice emission process.
• Abstract submission is only possible after your online registration.
• After registering, you will receive an e-mail with the Code to access the abstract submission tool in your Personal Area. In this area, and using the Code, you will be able to submit your abstract(s) and replace the submitted abstract(s) at anytime until the deadline for abstract submission.
• If you don’t receive an e-mail with the confirmation of the abstract(s) submission, please contact us.
• Please comply with the payment deadline; any form of payment can be used. It is recommended to avoid payments on location since they could imply some delay in issuing the receipts.
• After identifying the payment, an online receipt will be emitted. The online receipts are legal documents and can be printed and used in our institution accounting system.
• After payment, if you don’t receive a confirmation e-mail in a period of 7 days, please contact us and/or send us the payment confirmation document (if you are not the first bearer of the bank account, or if the payment is going to be carried out by an institution, please let us know).

Payments

All fees for the Congress registration should be paid in EUR (€). VAT is included in all fees. In case payment is made via bank transfer, please note that we must receive the full amount clear of all bank charges.

Cancellation/Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Meeting secretariat according to the following conditions. Please note cancellations received:

Until may 21^st, 2018 - 10% will be withheld for administrative fees
From may 21^st, 2018 till May 31, 2018 - reimbursement of 50% of the fees paid
As of June 1, 2018 - no refund can be processed

Rules

• Before abstract submission the author should proceed with the Online Registration.
• After registering, you will receive an e-mail with the Code to access the abstract submission tool in your Personal Area.
• The payment can be performed whenever the participant decides to do it, accordingly with dates available (before May 21 or after - different prices are applied). In the personal area there is information regarding the Fees and Payment rules
• In the Personal Area you will be able to submit your abstract(s) and replace the submitted abstract(s) at anytime until the deadline for abstract submission.
• For each abstract you should indicate the other authors and the preferred type of presentation (Oral or Poster).
• If you don’t receive an e-mail with the confirmation of the abstract(s) submission, please contact us.

Abstract Guidelines

• First author MUST be the presenting author and MUST be registered.
• Each registrant is permitted to submit only ONE abstracts as presenting/first author; additional abstracts submitted with the same presenting first author will be accepted, however in this case the author should contact the organizing committee.
• Abstracts will be considered only if the following guidelines are respected.
• Accepted abstracts will be published in electronic form. The abstract should be written in such a way that the Background, Objectives, Methods, Results and Conclusions are clearly described. However, the use of these headings in the abstract text is NOT mandatory.
• Abstracts MUST be submitted electronically according to the given instructions. Abstracts submitted by fax or by email will not be accepted.
• Abstracts should be submitted in MSWord format or any compatible file format.
• When submitting your abstract, choose the most relevant topic. However, the Organizing Committee reserves the right to decide on a final topic assignment upon abstract selection.
• Abstracts from presenting authors who are not registered to attend the Meeting WILL NOT be accepted.